Enabling Zevoy Benefits and Ordering Cards
Enable Benefits:
Go to the Zevoy Hub Home page
As an Admin or Owner, click Enable on the Benefits card.
Order cards:
Navigate to the Cards page in the Zevoy Hub and click + New Card.
Select the card type, and choose users that cards will be created for.
Set spending limits based on the card type:
Lunch: Define the number of yearly lunches, single purchase limit, and the deduction model.
Culture & Exercise (C&E): Specify the spending limits.
Transport Benefit Card: Set limits as applicable.
Click Create Card to finalize the process.
Manage cards:
Use the Cards - Benefits page to view and modify all benefit cards for your company.
Understanding Deduction Models
Deduction models determine how benefits are taxed or deducted. Ensure you consult your payroll team to apply the appropriate model for your employees. For example, you can offer lunch as a fringe benefit (bonus) or as a payroll deduction, where the taxable value (75%) is deducted from the employee's salary.
Adding Funds to Your Benefits Account
On the Zevoy Hub Home Page, click Add Funds in the Benefits section.
Review your Benefits Account details (these are different from your Zevoy Expense card’s bank account details).
Add the required amount to your account. Funds will typically appear within 1–2 business days.
Overdrafts on Lunch Cards
The maximum tax-free lunch transaction limit set by the tax office is 13.50€ (2024). Zevoy allows users to exceed this limit if your organization permits overdrafts. Here’s how it works:
Transactions above 13.50€ are partially deducted from the user’s net pay.
Only the 13.50€ portion qualifies for tax benefits; the remainder is treated as the user’s personal expense.
Example: For a 20€ lunch transaction, 13.50€ will be covered as a tax-free lunch benefit, while the remaining 6.50€ will be deducted from the user’s net salary.
Exporting transaction data
Unlike expense data, benefit card usage data is not automatically sent to your accounting system. Instead:
Payroll processes the data to:
Deduct the correct amounts from salaries.
Report taxable and non-taxable income to the tax authorities.
The payroll system sends the adjusted data to accounting.
Zevoy provides an Excel-based export file with the following details grouped by user:
User Information: Name and email.
Lunch Transactions: Number of transactions during the month.
Lunch Benefit Details:
Whether "verotusarvo" (tax value) is added or deducted from pay.
Total employer contribution and verotusarvo.
Any overdraft amounts.
Taxable income and deductions from net salary.
C&E and Transport Benefit Spend: Total spending amounts.
How to Export Benefit Transaction Data
Go to the Benefits section on the Zevoy Hub Home Page.
Click Export.
Select the desired date range.
Click Download to save the file.