How do I activate employee invoices for my company?
To activate this feature you need to contact our support team at [email protected].
How do I set the invoicing type for a card?
The invoicing type for a card is set when creating the card. You cannot change it once the card has been created.
To create a card and set the invoicing type for an existing user head over to the Zevoy Hub:
Go to the Cards page.
Click + New card.
Select the invoicing type.
Assign a cardholder.
Check the delivery address if you're creating a physical card.
Click Create card.
All done!
To create a card and set the invoicing type for a new user head over to the Zevoy Hub to invite the user:
Go to the Users page.
Click + Invite new user.
Fill in the required info.
Select the invoicing type.
Click Send invitation.
All done!
Where is the invoice sent?
Employee invoices are sent per email to the email address we have on file for the user. This address may be edited in the app under the user profile. Only the users themselves may edit this.
What happens to unpaid employee invoices?
It is important to note that all Zevoy cards are company liability cards. This means that in the end, all unpaid employee invoices are the responsibility of the company. This is how it works:
The invoice is created and sent on the first weekday of the month.
The invoice includes all transactions that have cleared during the past calendar month.
The due date of the invoice is the 14th of each month or the following weekday.
The first reminder for an unpaid invoice is sent to the user 7 days past the due date.
If the invoice remains unpaid after 14 past the due date, the company is sent a reminder.
If the invoice remains unpaid after 26 past the due date, the company is sent another reminder.
At this point, the card is frozen and cannot be used until the invoice is paid.
Note that all late payments are subject to the late payment fees set forward on our price list.
Read more about reviewing expenses from cards with employee invoicing here.