With Auto-Invoicing, Admin users can set automatic invoicing thresholds and amounts, based either on a minimum balance trigger or on a monthly top-up schedule.
Please note that all automated invoices are pro forma invoices and not legally binding; therefore, Zevoy will never enforce them.
How Auto-invoicing works
Admins can configure Auto-Invoicing based on one of the two available methods:
1. Trigger-based Auto-invoicing
The system will generate an invoice automatically when the account balance drops below a predefined threshold.
The invoice will be for a set amount, ensuring funds are replenished promptly.
Example:
Your company spends 5 000 € per month.
The Admin sets a trigger amount of 1 000 € and an invoicing amount of 4 000 €.
When the balance reaches 1 000 € or below, the system generates an invoice for 4 000 €.
2. Monthly top-up auto-invoicing
Instead of triggering based on a balance threshold, the system generates an invoice once per month.
The invoice amount is calculated based on the difference between the predefined total monthly fund and the amount spent.
Example:
Your company wants to maintain 50 000 € in the account each month.
The company spends 22 000 € during the month.
At the end of the month, the system generates an invoice for 28 000 € to restore the balance to 50 000 €.
Setting up auto-invoicing
1. Access auto-invoicing settings
Log in to the Zevoy Hub.
Navigate to Settings > Account.
Locate the Zevoy Benefits Auto-Invoicing section.
Click Edit auto-invoicing settings.
2. Enable auto-invoicing
Turn on the Auto-Invoicing toggle switch.
3. Choose an invoicing method
Trigger-Based Invoicing: Select "When a certain threshold is reached" and enter the Threshold Sum and Top-Up Sum.
Monthly Top-Up: Select "Once a month" and enter the Threshold Sum and Invoice Day (e.g., the last day of each month).
4. Save changes
Click Save Changes to activate Auto-Invoicing.
Once activated, invoices will be generated as per the configured settings.
Disabling Auto-Invoicing
If Auto-Invoicing is turned off, the system will immediately stop generating invoices.
If an invoice is already in processing, it may still be sent, depending on the timing of deactivation. Note that invoices can always be removed from your accounts payable.